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BEAN’s Privacy Policy

BEAN has established this privacy policy (the “Policy”) to explain to you how your information is protected, collected and used.  This Policy may be updated by BEAN from time to time and BEAN will provide notice of materially significant changes to this Policy by posting notice on the BEAN website, www.beanonline.org (the “Website”).

If you have any questions about this Privacy Policy, please feel free to contact us through our Website.

We believe that your privacy and the privacy of all our users is important and critical to our success.  You must have an account registered on the Website (a “BEAN Account”) in order to use the Website and attend any and all BEAN sponsored events, including but not limited to:  volunteer events, charitable events, fundraising events, social events, promotional events, sporting activities, networking events, any events concerning membership of BEAN, or other such BEAN sponsored activities (collectively, a “BEAN Event,” or “BEAN Events”).  BEAN asks for some personal information when you create a BEAN Account, including your email address and a password, which is used to protect your BEAN Account from unauthorized access.  A BEAN Account allows you to access many of our services and to sign up for BEAN Events requiring registration.  As a BEAN member, you can create a profile that includes personal information, such as your gender, age, occupation, hobbies, and interests, plus other content, such as photos.  This information may be accessed and viewed by other BEAN members.  When you interact with other members or send messages through BEAN, we may chose to maintain information associated with those messages, including email addresses and content.  This policy applies to all personal information you supply to BEAN on the Website, including in your registration form, when providing contact information to receive information from BEAN, or for an event registration fee or donation.  Contributions that you provide for posting on the Website, by e-mail, or otherwise, however, are nonconfidential and nonproprietary to you.
  1. Protecting your privacy
  • BEAN does not share your information with third parties for marketing purposes.
  • BEAN does not engage in cross-marketing or link-referral programs with other sites.
  • BEAN does not employ tracking devices for marketing purposes (“cookies,” “web beacons,” “single-pixel gifs,” etc.).
  • BEAN does not send you unsolicited communications for marketing purposes and provides the option for you to opt out of any communications that are not “transactional” in nature, such as password change notifications (see Section 8 below, “8.Opting Out of Emails; Removing Your BEAN Account”).
  • BEAN Account information is password-protected, but it is your responsibility to keep your password safe.
  • BEAN does not knowingly collect any information from persons under the age of 18.  If BEAN learns that a posting or contribution is made by a person under the age of 18, BEAN will remove that post and disable the user’s account.
  • BEAN, or others who post on the Website, may provide links to third party websites, which may have different privacy practices.  We are not responsible for, nor have any control over, the privacy policies of those third party websites, and encourage all users to read the privacy policies of each and every website visited.
  1. Data we collect and store
  • BEAN collects your email address, for purposes such as sending self-publishing and confirmation emails, authenticating user accounts, providing subscription email services, registering for forums, etc.  BEAN asks for other personal information such as name, address, and personal information such as occupation, education, etc.  BEAN also allows you to upload and display photos of yourself.  This information is solely collected to facilitate your voluntary participation in the BEAN community online and may be edited by you at any time. As a BEAN member you may update your BEAN Account information through the Website.
  • BEAN does not store credit card information.
  • BEAN collects and stores photos of its members attending BEAN Events.  If you attend a BEAN Event, a photo of you is taken, subsequently uploaded to the Website by another BEAN Member or a BEAN officer, and your BEAN Account is “tagged,” where such photo is associated and displayed with your BEAN Account, you may chose to “untag” or disassociate the photo with your BEAN account.  BEAN may continue to maintain and display the photo on the Website; however, BEAN will remove any photos if BEAN agrees that the photo is offensive or harmful in any way.
  • BEAN may collect personal information if you provide it in feedback or comments, post it on the Website or if you contact us directly.  Please do not post any personal information on the Website that you expect to keep private.
  • BEAN may collect standard web log entries for each page served, including your IP address, page URL, and timestamp.  Web logs help us to diagnose problems with our server, to administer the Website, and to otherwise provide our service to you.
  • BEAN may collect aggregated statistics about the behavior of visitors to its Website. BEAN may display this aggregated statistical information publicly or provide it to others; however, BEAN does not disclose personally identifying information, other than as described below (Section 5, “Circumstances in which BEAN may release information”).
  • Like most website operators, BEAN may collect non-personally identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. BEAN’s purpose in collecting non-personally identifying information is to better understand how BEAN visitors use its Website.  From time to time, BEAN may release non-personally identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.
  1. Data storage
  • All Website data (including your BEAN Account, personal information, photos, etc.) is stored in our database, sometimes even after you “delete” such information, and may be archived elsewhere.
  • Web logs and other records may be stored indefinitely.
  • Although BEAN makes a good faith effort to store the information in a secure operating environment that is not available to the public, we cannot guarantee complete security.
  1. Archiving and display of BEAN postings by search engines and other sites

Search engines and other sites not affiliated with BEAN – including archive.org, google.com, and groups.yahoo.com, among others – may archive or otherwise make available certain content on the Website; however, full member profiles and other personal data such as email addresses or passwords cannot be viewed by search engines.
  1. Circumstances in which BEAN may release information
  • BEAN may disclose personal information to its employees, contractors and affiliated organizations that (i) need to know that information in order to process it on BEAN’s behalf or to provide services available at BEAN’s Website, and (ii) that have agreed not to disclose it to others.  Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using BEAN’s websites, you consent to the transfer of such information to them.  BEAN will not rent or sell potentially personally identifying and personally identifying information to anyone.
  • BEAN may disclose information about its users if required to do so by law or in the good faith belief that such disclosure is reasonably necessary to respond to subpoenas, court orders, or other legal process.
  • BEAN may also disclose information about its users to law enforcement officers or others, in the good faith belief that such disclosure is reasonably necessary to:  1) enforce the BEAN Volunteers and Participants Membership Agreement, Release and Waiver of Liability, Terms of Website Use (the “Membership Agreement”); 2) respond to claims that any posting or other content violates the rights of third-parties; or 3) protect the rights, property, or personal safety of BEAN, its members or the general public.
  1. International Users

By visiting the Website and providing us with data, you acknowledge and agree that due to the international dimension of BEAN we may use the data collected in the course of our relationship for the purposes identified in this policy or in our other communications with you, including the transmission of information outside your resident jurisdiction.  In addition, please understand that such data may be stored on servers located in the United States.  By providing us with your data, you consent to the transfer of such data.
  1. Feedback

We welcome your feedback on this Policy.  If you are unable to access your BEAN Account or have trouble editing any personal information you have provided to the website, including postings or contributions, or have a question about content published by BEAN or other BEAN members, please notify us.  You may give us feedback or ask any questions by emailing us using the form at http://hq.beanonline.org/about/contact.
  1. Opting Out of Emails; Removing Your BEAN Account

If you decide you don’t want to hear from us or want to remove your BEAN account entirely, we will be sad to see you go, but completely respect your decision.  It’s easy to do and here is a step-by-step explanation how to put a stop to pesky emails from BEAN:
  1. Log into your BEAN account.
  2. Under the “Welcome” box on the upper left corner of the screen find the “Settings” link.
  3. Under the heading “Communications Settings” you can chose to receive or not receive various communications from us, including:
    • Newsletters;
    • Event emails;
    • Event reminders; and
    • Promotional emails.
  4. Under “Privacy Settings” you can choose to make your profile visible to other BEAN members, or hide your profile from other BEAN members, as well as control whether or not other BEAN members can email you.
  5. When you are finished checking the appropriate boxes for each selection, simply click the “Submit Changes” button and you’re all set!
  6. Alternatively, just to make it easier, you can quickly click the “Unsubscribe From All Emails” button.  That way you will not receive any further emails from BEAN.
    • NOTE:  “All” means “all” and clicking this button automatically removes you from any event RSVPs you may have made in order to ensure you don’t receive emails from event organizers.  
  7. Finally, you can easily cancel your BEAN membership, which will remove you completely from our system, by clicking the “Cancel Membership” button at the bottom of the page.